1. Please find attached………….
When to use this phrase: It’s used to indicate the e-mail recipients we’ve added files( e.g images, document in Word, Excel or PowerPoint) to the e-mail. Thus, they will know and find the files we’ve sent to them.
How to use it: Please find attached ( file you want to send)
Examples: Please find attached photos from the meeting. Please find attached my application form.
Note: We need to always use ” Please” because it shows politeness.
2. I have (‘ve) forwarded……………… to you/I am(‘m) forwarding………….. to you.
When to use this phrase: You can use one of the two expressions above. It’s used when we resend the email we received from one person to other person. For example my colleague got an inquiry email from a customer yesterday, and then she sent that customer’s inquiry email to me. This means she forwarded it to me.
How to use it: I have forwarded ( what you want to resend) to you/I am forwarding( what you want to resend) to you.
Example: I have forwarded photos form the meeting to you.
Note: In formal writing, contractions( e.g I’ve or I’m) are not recommended.
3. I’ve cc’d/cc’ed/copied “_________”on this email.
When to use this phrase: It’s used to indicate that we have included someone or some people with a means of letting them know about information in the email. Thus, this email is not directed to them, but it is to the ones we sent to.
How to use it: I’ve cc’d/cc’ed/copied ( name of persons) on this email.
Example: Good morning! Thank you for your inquiry about our service. I have copied Ms. A on this email. Thus, she will help you with that.
Note: Write” I have copied (sb) on this email” for formal contexts.
4. If you have any questions, please do not hesitate to contact me.
When to use it: It’s used to tell the recipients to feel free to ask you if they have questions. Also, it’s one of formal ways to end your email before saying ” sincerely, kind regards etc”. Other possible ways could be, ” Should you have any questions, please fee free to contact me.” or ” Please let me know if you have any doubts”.
How to use it: If you have any questions, please do not hesitate to contact me.
5. I look forward to hearing from you/I look forward to your reply/I look forward to seeing you.
When to use it: We use it only when we want to politely request others to do somethings, for example, replying our e-mail or answering our questions. However, when you say you look forward to seeing somebody, it means you feel excited to see them. This is not kind of a request. We use this phrase before ending our email.
How to use it: I look forward to ( hear/see/meet)+ing. I look forward to (your reply/email)
Example. I look forward to hearing from you. (= I’m waiting to hear from you. This is kind of a request and telling that person what we’re expecting from them.)
Example 2: I look forward to seeing you. ( I’m excited to see you. This isn’t a request.)
After all, there are alternative ways of writing or saying each expression as well because it is based on the context of your emails or situations. These are just basic and common ones being used in email writing. Hope you all find this useful. 🙂